As of fall 2018, external personnel are no longer required to have a NetID to be added to an IRB application in ARROW. UW study teams can use the following methods to provide training to their external personnel (links can help determine the training requirements of your external personnel). NOTE: existing external personnel who already have a NetID should continue to access training through CITI.

External personnel affiliated with an institution or entity with an IRB (Affiliated Personnel)

  • Affiliated personnel who have not yet completed a required training may have access to training via their home institution. This method is preferred as it takes advantage of existing mechanisms for training renewal that may be in place at that institution. UW study teams should maintain copies of the external training to ensure external personnel have current training for the duration of their involvement in the research.
  • If affiliated personnel do not have access to required training at their home institution, the UW study team can provide those personnel with an option from the section below.

External personnel NOT affiliated with an institution or entity with an IRB (Individual Investigators)

For individual investigators and affiliated personnel who do not have access to training, the UW study team can use the lists below to provide the training required for their external personnel. There are options listed below for providing HSP training and GCP training as appropriate.

Human Subjects Protections Training

External personnel can create an account in CITI that is affiliated with UW-Madison and complete UW-Madison’s CITI training by following the below steps:

  1. Register via the CITI Program
  2. In the section titled “Select Your Organization Affiliation”, type and select “University of Wisconsin – Madison”. DO NOT select “University of Wisconsin – Madison (SSO)”.
  3. Read and check “I AGREE to the Terms of Service and Privacy Policy for accessing CITI Program materials” if you agree.
  4. Check “I affirm that I am affiliate of University of Wisconsin – Madison”
  5. Click “Continue To Create Your CITI Program Username/Password”
  6. Continue through the additional steps to set up your profile. An email address issued by UW-Madison is NOT required under “Institutional Email Address”.
  7. Complete question 2 and click submit at the bottom of the page.
  8. Once you have the courses in your account, click on the course title (UW Human Subjects Protections Course) to begin the course and follow the instructions within CITI to complete your training. On average, it takes two hours to complete a basic course. If needed, courses can be completed in multiple sessions.
  9. Successful completion requires a composite score of 85% on the quizzes. Quizzes can be repeated in order to achieve this score.
  10. Once the course is complete, click “View-Print-Share Record” next to the course in your course list. Then click “View / Print” to print your Completion Certificate. Provide this certificate to the UW-Madison study team to document study completion.

Good Clinical Practice Training

  • External personnel involved in Drug/Device clinical trial research can complete either of the following:
    • “Good Clinical Practice for Drug/Device Researchers” via CITI by registering and affiliating with University of Wisconsin- Madison as described above in the “Human Subjects Protections Training” section. However, you will use question 3 under “Select Curriculum” to select “Good Clinical Practice for Drug/Device Researchers.”
    • National Institutes of Health (NIH) offers Good Clinical Practice training for Drug/Device researchers via the National Institute on Drug Abuse.
      • External personnel should create their own account and provide certificate to the UW study team.
      • Users can redo the training every three years to maintain training.
  • External personnel involved in clinical trials utilizing Social/Behavioral interventions can complete either of the following:
    • “GCP – Social and Behavioral Research Best Practices for Clinical Research” via CITI by registering and affiliating with University of Wisconsin- Madison as described above in the “Human Subjects Protections Training” section. However, you will use question 3 under “Select Curriculum” to select “GCP – Social and Behavioral Research Best Practices for Clinical Research.
    • NIH GCP training for Social/Behavioral researchers via the Society of Behavioral Medicine.
      • External personnel should create their own account and provide certificate to the UW study team.
      • Users can redo the training every three years to maintain training.

If you have questions about any of these alternate training options or other questions about providing training to external personnel, please contact: citisupport@research.wisc.edu