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University of Wisconsin–Madison

Training Options for External Personnel

As of fall 2018, external personnel are no longer required to have a NetID to be added to an IRB application in ARROW. Since NetIDs are required to access the Human Subjects Protections (HSP) and Good Clinical Practice (GCP) trainings that UW offers, UW study teams can use the following methods to provide training to their external personnel (links can help determine the training requirements of your external personnel).

External personnel affiliated with an institution or entity with an IRB (Affiliated Personnel)

  • Affiliated personnel who have not yet completed a required training may have access to training via their home institution. This method is preferred as it takes advantage of existing mechanisms for training renewal that may be in place at that institution. UW study teams should maintain copies of the external training to ensure external personnel have current training for the duration of their involvement in the research.
  • If affiliated personnel do not have access to required training at their home institution, the UW study team can provide those personnel with an option from the section below.

External personnel NOT affiliated with an institution or entity with an IRB (Individual Investigators)

For individual investigators and affiliated personnel who do not have access to training, the UW study team can use the lists below to provide the training required for their external personnel. There are options listed below for providing HSP training and GCP training as appropriate.

    • Human Subjects Protections Training

      1. PDFs of the UW-Madison CITI courses are available at the links below. UW study teams can provide these PDFs to external personnel. The PDFs also contain sample attestation statements that external personnel can complete to document training completion. UW study teams should track completion dates to ensure that training is renewed every three years.
        1. UW Biomedical Course – Modules & Attestation
        2. UW Social & Behavioral Course – Modules & Attestation
      2. For external personnel who do not have access to training and need ARROW access for their role, HSP training can be provided via the CITI Platform. For this process, study teams will need to request NetIDs for these personnel and provide them with the instructions for completing HSP training via CITI.
    • Good Clinical Practice Training
      1. For external personnel involved in Drug/Device clinical trial research, the National Institutes of Health (NIH) offers Good Clinical Practice training for Drug/Device researchers via the National Institute on Drug Abuse.
        1. External personnel should create their own account and provide certificate to the UW study team.
        2. Users can redo the training every three years to maintain training.
      2. For external personnel involved in clinical trials utilizing Social/Behavioral interventions, the NIH offers GCP training for Social/Behavioral researchers via the Society of Behavioral Medicine.
        1. External personnel should create their own account and provide certificate to the UW study team.
        2. Users can redo the the training every three years to maintain training.
      3. For external personnel who do not have access to training and need ARROW access for their role, GCP training can still be provided via the CITI Platform. For this process, study teams will still need to request NetIDs for these personnel and provide them with the instructions for completing GCP training via CITI.

If you have questions about any of these alternate training options or other questions about providing training to external personnel, please email hrpp@research.wisc.edu or call (608) 890-4399.