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University of Wisconsin–Madison

Publishing Subvention

Deadline to apply: Ongoing open submission.


The Office of the Vice Chancellor for Research and Graduate Education announces a three-year experimental competition (through AY 2017–2018) to provide publishing subventions for probationary faculty in the humanities fields where publication of a major research monograph is normally necessary to achieve tenure. Probationary faculty in non-humanities fields that are also book-driven for purposes of tenure evaluation are eligible for the program. Senior faculty may also seek support for through-written monographs particularly those that have unusual production costs such as heavily illustrated volumes or open access publishing. All faculty are encouraged to discuss their projects with Associate Vice Chancellor Lea Jacobs before making application.

Nature of the subvention fund program

Subventions will support through-written research monographs that have been peer-reviewed and accepted for publication with a reputable AAUP press or the equivalent, and for which the publisher requests a subsidy. Support will be at three levels:

  1. For typical scholarly monographs: up to $4,000
  2. For open access publications: up to $8,000
  3. For heavily illustrated works with high production budgets: up to $10,000

The VCRGE will monitor demand and the usefulness of the program in order to decide whether it should continue beyond AY 2017–2018.

How to apply

Application should be made to Lea Jacobs, Associate Vice Chancellor for Arts and Humanities in pdf format after the peer-review process has been successfully completed and the publisher has committed to the project. Application can be made at any time. The application should include:

  1. A letter of request from the author including the title and description of the book, the expected date of publication, and the amount requested;
  2. The author’s CV;
  3. If applicable, document any other internal or external grants that have been applied for to support publication;
  4. A letter from the publisher that documents the commitment to the project and the successful completion of the peer-review process, with a budget and justification.

Administrative and Financial Guidelines

No faculty member may receive publication subvention support more than once in a three-year period. Unsuccessful applicants may reapply without prejudice.

The following conditions are attached to the award of subvention support and must be accepted by the recipient:

  1. Support awarded to an author will be paid directly to the publisher by the Department (see below). The publisher will be required to provide written assurance that the funds will be returned to the university in the eventuality that the book is not published for any reason.
  2. The faculty member will be solely responsible for any and all tax consequences that may result from the payment of the publication subvention support to the publisher.
  3. The faculty member must agree to acknowledge publication subvention support in the preface, introduction, or acknowledgement of the book with the following: “Support for this research was provided by the University of Wisconsin–Madison Office of the Vice Chancellor for Research and Graduate Education with funding from the Wisconsin Alumni Research Foundation.”
  4. The publisher must agree to provide one copy of the book to the VCRGE at no cost to the author or to UW–Madison.

Payment Processing

Since the process of academic publishing is a non-competitive bid process, and if the dollar amount is over $5,000, it is necessary to complete The Purchases for Services Justification Form and the Contract Details Form. Please visit Business Services website to help answer any questions. Instructions are also provided in our Policies and Procedures (PPP 30 and PPP 33). The Contract Details Form will be e-mailed to the OVCRGE’s office (similar to Encumbrance Management Forms). Deans’ offices will then e-mail the Contract Details Form to This will help expedite the procurement as well as eliminate the need for departments to determine which category a service falls into (e.g., ASSA, request for bid, request for proposal, etc.).