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University of Wisconsin–Madison

Conference Travel

The Office of the Vice Chancellor for Research and Graduate Education (VCRGE) offers two separate programs that provide funds for conference travel. Both the domestic and international programs are available to tenured or tenure-track UW-Madison faculty and academic staff with permanent PI status. VCRGE conference travel funding is not intended to cover 100% of the expenses, but rather to defray part of the cost of attending. Eligibility is calculated separately for each program. You may apply at any time during the year, but the request must be made prior to the trip. If funding is approved, an award letter detailing the account coding will be sent to the recipient and department administrator.

As with all other 135 funds, expenses for conference travel should be processed through your department and college/ school. Reimbursement can be made only for expenses related to the approved conference and must follow state guidelines for reimbursement.

Please note that the review process for all conference travel requests will be normally completed within 10 to 14 business days.

APPLY HERE.

Domestic Travel

Eligibility is limited for domestic conference travel support to one meeting in the most current two fiscal years. The amount awarded is $1,000.

The following criteria must be met in order to be considered for domestic conference travel support:

  • Travel must be within the 50 states, U.S. Territories and Commonwealths, Canada, or Mexico.
  • The conference must make a strong, positive contribution to your research.
  • Allowable expenses include registration, transportation, allowable lodging, and meal costs not provided by other sources of support.

International Travel

Eligibility is limited for international travel support to one meeting in the most current three-year fiscal period. Support of international travel is not automatic; each request is reviewed by the Associate Vice Chancellor for Research of your respective division. The amount awarded is $2,000.

The following criteria must be met in order to be considered for international conference travel support:

  • Significant participation (ordinarily, an invited presentation) in a major international meeting.
  • Poster presentations and teaching a class or seminar do not qualify.
  • Conference attendees should reflect diverse countries and backgrounds; further, no one nationality should predominate the conference.
  • Allowable expenses include registration, transportation, allowable lodging, and meal costs not provided by other sources of support.

Please contact Katie Austin (katie.austin@wisc.edu)  with any questions regarding the Conference Travel program.