HRPP Newsletter June 2023
Records Retention Updates
In order to comply with the UW Institutional records retention schedules for IRB applications, this summer, OVCRGE ARROW IT and IRB will begin the process of PERMENANTLY DELETING applications from ARROW that have reached their scheduled record retention period. The retention period for studies that were IRB approved or exempted is 7 years after the study was closed. You will receive an automated email from ARROW ~ 30 days prior to deletion of these protocols.
As with the paper applications that have reached their retention period and been confidentially destroyed by the IRB, when the application is deleted from ARROW, all associated documents (all versions of the protocol, stamped consents, approval letters, minutes, etc.) will also be deleted.
Detailed information, including what to do if you believe you must maintain records for longer than the IRB, will be included in the protocol-specific emails to the PI and point of contact prior to disposition.
Education Opportunities
CTI Research Forums: Intro to the Clinical Trials Budget Template – June 28 @ 12:00 pm - 1:00 pm
Learn more about the industry-sponsored Clinical Trials Budget Template, which was developed to standardize research fees for industry-sponsored clinical trials at UW SMPH and UW Health. Attendees will also learn about the Budget Template’s supporting documentation, how to access/use it in OnCore, lessons learned from the 8-month pilot of the Template, and suggestions and best practices for its use. The Budget Template will launch July 1 and will be required for industry sponsored clinical trials at UW moving forward.
CTI Research Forums Clinical Research Q+A – June 20 @12:00 – 1:00 pm
Engage with leaders within the UW clinical research community at this open Q+A ‘Research Forum.' This is an opportunity to ask questions about clinical research-related topics such as the IRB, informatics, and clinical trials.
I have a question about human subjects research. How can I get help?
The IRBs office wants to help answer your questions about human subjects research. We have teams focused on different types of questions. Sending your question to the right place will give you an answer more quickly. Given the high volume of studies reviewed by the IRB Office each year, please always include your ARROW study number (e.g., 2023-0101). Context is helpful, for example, if you are asking if you are approved for a certain activity, describe what in your IRB application or protocol suggests that that activity is approved. The IRB Office can advise you on matters related to human subjects research but does not design or write protocols for researchers.
- Questions about a submission under review: Contact the IRB Analyst assigned to your submission
- Assistance with ARROW or technical questions: Email askarrow@hsirb.wisc.edu
- Urgent subject safety issues: Email IRBdirector@hsirb.wisc.edu
- General IRB questions: Email asktheirb@hsirb.wisc.edu, OR call 608-263-2362 to leave a voicemail for the staff reviewer on call. The email and on call staff reviewer are not usually the same person, so please choose either email or phone and wait for a response.
- Request a consultation or presentation: https://irb.wisc.edu/education-training/consultation-presentation-request/
- Help with single IRB review and reliance questions: Email irbreliance@wisc.edu
- Questions about CITI Training: Email citisupport@research.wisc.edu, or call the Office of Research Compliance at 608-262-1703
- Questions about the fee schedule or invoices received for a study: Email IRBdirector@hsirb.wisc.edu or visit this page for additional information: https://irb.wisc.edu/how-to-submit/new-study/fee-schedule/
- For HIPAA questions, please contact your HIPAA Privacy Coordinator or Security Coordinator: https://compliance.wisc.edu/hipaa/coordinators/