Conference Travel

Two separate Office of the Vice Chancellor for Research and Graduate Education (VCRGE) programs provide funds for conference travel, Domestic and International. Both programs are available only to tenured or tenure track UW-Madison faculty and academic staff with permanent PI status. It is not the Committee's intent to provide 100% of the expenses but rather to assist by defraying part of the cost of attending. Eligibility (detailed below) is calculated separately for each program. You may apply any time during the year, but the request must be made before you take the trip. If funding is approved you will receive an award letter detailing the account coding to use on a University Travel Expense Report. Process the TER through your department and college/school. Reimbursement can be made only for expenses related to the approved conference which are allowable under the state guidelines for reimbursement. Please send requests for support to Mary Curran via e-mail gsaccounting@grad.wisc.edu or via campus mail, 317 Bascom Hall.

Domestic travel is defined as travel to any of the 50 states, U.S. Territories and Commonwealths, Canada or Mexico. You are eligible for support to attend one meeting in the most current two-fiscal-year period. Support is restricted to one meeting that can be documented to make a strong, positive contribution to your research program. The Office of the Vice Chancellor for Research and Graduate Education will provide reimbursement up to $1,000. This support may be used for registration, transportation, allowable lodging, and meal costs not provided by other sources of support. Your request for support should include the name of the conference, dates, location, and a brief description of what you will be doing there.

You are eligible for support to attend one meeting in the most current three-fiscal-year period. Support of international travel is by no means automatic, but rather is restricted to major participation (ordinarily, invited) in a major international meeting. Poster presentations do not qualify for support from this program. International conferences should show participants from a variety of countries and not a predominance by one nationality.

The Office of the Vice Chancellor for Research and Graduate Education will provide reimbursement up to $2,000. This support may be used for registration, transportation, allowable lodging, and meal costs not provided by other sources of support.

Your request for support should include the name of the conference, dates, location, a copy of your letter of invitation, the length of your presentation (in minutes), how your presentation relates to your current research, information about the sponsoring group, the nature of the conference, and a copy of the conference brochure (or a prior year's brochure) showing other presenters and their academic affiliation.